Remote work among Canadian employees has increased from 7% to 20%.This enormous shift has made the benefits of technology in the workplace obvious. However, whether your team works remotely or not, modern technology is required for any modern workplace.
| “No office in 2024 can function without technology. Employees and business owners alike have mixed feelings about that. If we change our mindset about workplace technology as being to our benefit instead of a requirement, the attitudes among users will change significantly.” – Ryan Locking, Vice President and COO of CAUSMX Technologies |
Usually, the biggest challenges related to technology in workplaces are related to costs and rapid updates. IT infrastructure can be expensive and it can seem like a waste if that infrastructure quickly becomes obsolete.
That’s why our list of 7 key benefits of workplace technology will be written with those two challenges in mind. Each section of this blog will explore how you can take advantage of that key benefit while controlling cost and change.
Why Is It Important to Keep Up With Technology?
Keeping your technological tools up-to-date is an essential part of your cybersecurity strategy. 60% of data breaches originate from outdated security measures on outdated IT tools. Preventing that many potential cyber risks is as simple as installing software updates when your software tool prompts it.
Many people hesitate to install updates because they disrupt their workflow or they fear new updates might introduce bugs. You can schedule updates during off-hours to avoid interruptions. Additionally, backing up your data before an update can alleviate concerns about losing important information.
Is Your IT Network Underperforming?That might mean it’s time for an upgrade. |
7 Benefits of Workplace Technology (And How to Avoid Cost & Change Concerns)
1. Enhanced Efficiency
Workplace technology automates repetitive tasks, allowing employees to focus on higher-value activities. This increase in productivity can lead to increased profits over time which can offset the initial costs of implementing technology solutions.
You can also opt for software and services with pay-as-you-go models to avoid large upfront investments. Plus, scalable, cloud-based solutions can reduce the impact of potential obsolescence.
2. Improved Communication
Miscommunication is one of the biggest barriers to employee productivity. Choosing the right communication tools for your business needs can mitigate this challenge, which in turn can increase corporate performance by 30-50%.
To manage costs and rapid technological changes, choose cloud-based platforms that receive automatic updates and require little in-house maintenance. This approach keeps your systems current without significant additional costs.
3. Better Data Security
Worldwide spending on data security has reached a cumulative $81.6 billion, says CloudSecureTech. While security systems can be costly, the financial implications of data incidents usually far outweigh these initial investments. To mitigate costs and adapt to rapidly evolving threats, implement a robust cybersecurity framework that uses subscription-based security services.
4. Advanced Analytics
Leveraging data through advanced real-time analytics can provide insights that drive strategic business decisions. Utilize cloud-based analytics services that provide insights without the need for heavy upfront investments in hardware. These services often update automatically.
| Discover How Managed IT Can Help You Use Technology to The Fullest |
5. Resource Management
Effective technology tools for resource management, such as project management software, help optimize the use of organizational resources.
To manage costs and adapt to technology changes, opt for tools that are updated automatically and can be customized to your needs. This allows you to pay only for the features you use and easily scale as your business grows.
6. Customer Satisfaction
Technology enables businesses to provide personalized and efficient customer service. This can lead to increased customer loyalty and revenue. Invest in CRM systems that offer modular upgrades or services that can be tailored over time. This allows for incremental improvements without the need for complete system overhauls.
7. Innovation
Innovative technology can foster an environment that encourages creativity. For instance, using collaborative platforms and ideation software can help capture and develop ideas across the organization.
Here are some examples of tools that can promote innovation.
| Collaborative Platforms | Enables real-time communication and collaboration across different locations and time zones. | Encourages diverse input and perspectives. |
| Ideation Software | Provides a digital space for brainstorming, organizing, and prioritizing ideas. | Streamlines the creative process, allowing for the seamless development and evolution of new ideas. |
| Project Management Tools | Allows for the planning, tracking, and managing of projects and initiatives. | Ensures that innovative ideas are implemented and not lost in the shuffle. |
| Digital Whiteboards | Offers a visual tool for sketching out ideas, diagrams, and plans interactively. | Stimulates visual thinking and collaboration, making it easier to conceptualize and refine complex ideas. |
| Feedback Tools | Collects and organizes feedback from various stakeholders within your organization. | Facilitates iterative improvement and refinement of ideas. |
To limit costs and keep technology up-to-date, choose platforms that offer tiered services and regular updates. This ensures you have access to the latest features that stimulate creativity without substantial recurrent investments.
Ask Us How You Can Enhance Technology in Your Workplace
The importance of technology in the workplace cannot be overstated. Yet, it’s not always easy to implement the right tools on time and within budget. Seeking help from IT consultants is one way to streamline your technology usage while controlling costs.
CAUSMX Technologies can provide those consultants. We can also help you better manage your workplace technology through our:
Reach out to us today to find out how we can help you!
